准备邮件

一般信息

准备邮件PDF
 

The following should be applied to all outgoing mail

之前 placing mail in the bin, it should be sorted by the following categories:

  • Items that are put in a departmental #10 envelope and mailed to UWGB 住房 or a campus address must be kept separate and identified as such, as they are handled internally at no cost to your department. If they are not separated as "on campus" sometimes they are sent through the postage meter-then your department gets charged.
  • Interdepartment and resident student, foreign, handwritten, post cards, other (Canada & 墨西哥都包括在国外).
  • ​Prestamped or business reply mail should be banded separately.
  • 所有的邮件, 除了头等信件, should be marked as to how it should be mailed or it will be sent at the lowest rate.

Trays are available for large mailings - call the 邮件中心 at ext 2215.
 

跨部会的邮件

  • Address should include individual's name and campus address (not office address) only. See campus 目录 for MAIL ADDRESS, not office address:
  • Resident student mail addresses should state the box number and Walter Way, i.e.沃尔特路2345号. When properly identified, there is no charge for Walter Way mail.
  • 关闭所有信封.
  • 在重复使用前将两边的名字划掉.
 

信/公寓

  • A postage account number and department name MUST be included in the return address. This ensures your mail is billed to the proper account number. It also gets returned mail back to you without delay.
  • 外国的邮件 must be bundled separately from other outgoing mail.
  • 打开未密封的标准尺寸10号信封.
  • 过厚的10号信封必须密封.
  • Large envelopes (flats) must be sealed, clasped, or taped shut. 不建议使用金属扣信封.
  • When using window envelopes, be sure the complete address will ALWAYS be visible. 橱窗里没有别的东西可以展示.
  • 不要贴标签, 符号, or endorsements in the upper right corner where the postage is to be applied. Put it directly above the return address near the top of the envelope.
  • Do not enclose paper clips or staples in your envelopes because they jam the postage machine and will rip the envelope.
 

包装和盒子

  • 牢固地捆扎箱子. Tying with string is prohibited by the Post Office and UPS because it gets caught on equipment.
  • 如果一定要用订书钉的话, make sure they are flat so they will not cut anyone who would handle the package. Use of staples on the exterior of the mail piece is prohibited.
  • If reusing a package or box, remove any old labels and mark out any old information.
  • Always use a new label and only ONE address label on the parcel.
  • 标签不应放在接缝处.
  • A non-pressure sensitive label should not be applied over plastic unless it is taped down on ALL sides.

 

外国的邮件

  • 与其他邮件和乐队分开.
  • 所有的外国 mail is sent airmail, unless specified surface mail.
  • There must be a city and a country written in English in the address.
  • 小册子、小册子等. must be in an envelope to be sent to a foreign country. 没有大量邮件到任何外国地址.
  • All packages/boxes must include a note on the outside stating the contents and the value. The 邮件中心 needs this information in order to complete customs' forms.
  • Contact the 邮件中心 at ext 2534 for the limitations on other foreign mail, 比如重量和尺寸限制, 交付类型, 海关表格, 特殊服务.
 

大宗邮件

大量邮件处理订购表格

  • All pieces must be identical in weight, size and content, weighing less than 16 ounces.
  • 最低限额是200件或50磅.
  • The bulk permit imprint must be printed or hand stamped in the upper right corner.
  • Number 10 business envelopes must be sealed before dropped off at to the 邮件中心 for processing. 邮件中心可以封这些邮件,但只能 之前 地址被放上去了.
  • Larger envelopes (known as flats) must be closed by either sealing or taping them shut. 不鼓励使用有扣的信封. 自寄邮件必须在顶部有双标签.
  • 所有的作品必须以邮政编码顺序托盘
    (00601-99999). In addition, you must furnish a list or printout which shows, in zip code order:
    • 所有包含10个或更多片段的五位数邮政编码
    • all remaining three-digit zip codes having 10 or more pieces
    • 邮件总件数
  • A UWGB return address including an account number and/or department name MUST appear in the upper left corner, 并且必须采用以下格式:
  • 部门名称/邮资编码
  • 威斯康星大学绿湾分校
  • 尼科莱路2420号
  • 绿湾WI 54311-7001
  • Allow 4-5 working days for the 邮件中心 to complete the process (counting, 根据散装费率要求进行排序, 捆绑销售, 解雇, 标签, 声明准备, 及派递至邮政局).
  • The mailing should be placed in boxes or trays with the addresses facing the same direction, 按邮政编码排序, starting with the lowest zip code number in the front to the highest. 在盒子或托盘上标上1、2、3等.
  • 外国的邮件, 包括加拿大和墨西哥, cannot be sent at bulk rates and must be in an envelope to be sent out airmail.
 

杂项

  • Personal mail or packages cannot be processed by the 邮件中心 unless postage has been affixed by you.
  • Notify the 邮件中心 of all staff or account number changes as soon as possible.
  • Please call the 邮件中心 if your office will be closed during normal operating hours.
  • Stamps for personal use can be purchased at the Main Desk in the Union.